This document informs staff on the framework for the appropriate and effective management of the IT equipment with in an organisation – Information Systems Asset Management. This framework is for the full lifecycle of the equipment, from purchasing to disposal. It is one of the primary policies in use in credit unions, required by Section 55 (1) (o) (xi) of the credit union Act 1997 (as amended) (“the Act”) and the Credit Union Act 1997 (Regulatory Requirements) Regulations 2016 (“the Regulations”).
Other related policies are:
- Management Information Policy
- Information Systems Change Management Policy
- Information Systems Information Systems Asset Management Policy
An Asset Management policy allows for the organisation to:
- Make informed IT planning, procurement, and investment decisions
- Calculate IT asset value and understand the total cost of ownership of those assets
- Manage the acquisition, maintenance, and decommissioning of key asset types
- Monitor compliance with IT standards
- Allocate support resources efficiently and effectively
- Secure and protect IT assets
- Administrated for the identification of risk and business continuity planning
The policy defines what a physical IT asset is, typically it is anything costing over €50 euro or more (typically):
- All desktop and laptop computers (including docking stations);
- All monitors, printers, scanners and portable storage devices;
- All phones and mobile data devices (e.g. smartphones, tablets and other portable computing equipment);
- System software, client applications and associated licences;
- any peripherals costing over €50 or more.
- IT Servers, switches, network equipment or infrastructure,
- Equipment that stores or process data on behalf of the organisation and or the methods of transmission of data internally across the organisation.
I have reviewed Asset Policies and Asset register that incorporates all equipment including mice, keyboards and cables associated to the operation of pc’s.
This policy applies to all students, staff and other associates of the organisation, including agency staff, contractors, partner organisations, suppliers and customers, who request or hold IT equipment purchased by or on behalf of the institution. The Policy should document the steps involved in the;
- Loss or Thefts of the Asset
- Disposal
- Transfer of Assets
- Purchasing of Assets
- Management of IT Assets
ASSET REGISTER
The output of an IT Asset Management Policy is an asset register.
This allows the manager or IT administrator to track and monitor all IT Equipment on the site. As shown, it details the device name, type and the main details for it. Included is the purchase date to allow for lifecycle management.
Sample Information Systems Asset Management Policy
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